Prior to the start of the AGM there will be an Extraordinary general meeting held to correct the wording of the club's constitution in regards to the make up of the committee of management.
"per section 18.104.22.168 in the club’s articles of association I am giving at least 14 days clear notice and a general overview for an Extraordinary General meeting which will be held at 10:00 Saturday August 4, 2012, immediately prior to the club’s AGM. The purpose of this EGM is to discuss and vote on a proposal to amend the club’s articles of association 4.1.1 and 4.1.2 relating to the minimum number of members required to make up our club’s committee. For your reference the current relevant sections are shown below.
1. There shall be a Committee of Management which shall consist of not less than eleven (11) persons each of whom must be:-
(i) a natural person;
(ii) an member of the Club eligible for election; and
(iii) normally resident in Australia;
2. The Committee of Management shall consist of the Office Bearers (comprising the President, Vice President, Secretary, Treasurer, Field Captain and Recorder) and five (5) committee members.
David Robertson will provide a thorough wording of the proposed changes either before the EGM or upon the day. But briefly we are proposing to reword the above to state that the Committee should consist of a minimum of 9 members, not 11."
The EGM must be held prior to the AGM as it will affect the number of Committee positions which have to be filled. It should not take at all long unless some members have concerns which need to be discussed. And if you do then please don’t keep quiet we need to take all views into consideration before a vote is held.